Chapter 5
Fleet: Trucks and Drivers
5.1 Trucks#
Click “New Truck” and enter the Plate Number, Truck Type (picked from the list in section 5.3), Make, Model, Year, Capacity (tons, above 0) and any Notes.
| Status | Meaning | How it changes |
|---|---|---|
| Available | Free for a new trip | Automatically when a trip ends, or with “Set Available” |
| On Trip | Assigned to an active trip | Automatically; you can’t change it by hand |
| Maintenance | Off the road for repair or service | “Set Maintenance” |
| Inactive | No longer in use | “Deactivate”; “Activate” brings it back as Available |
- A truck on a trip can’t be put into maintenance or deactivated.
- An inactive truck must be activated before its maintenance status can change.
- A truck can only be deleted if it has never been assigned to a trip. Otherwise deactivate it, which keeps its history.
5.2 Drivers#
Click “New Driver” and enter the Full Name, Phone, License Number, License Expiry and any Notes.
Drivers have the same kinds of status as trucks: Available, On Trip, On Leave (“Set On Leave” and “Set Available”), and Inactive. The same rules apply: a driver on a trip can’t be put on leave or deactivated, and a driver who has ever been on a trip can’t be deleted.
5.3 Truck types#
Truck types are the kinds of truck in your fleet, such as Tipper, Flatbed or Container Carrier. Each truck picks its type from this list, so prices can be set per truck type. A new system starts with Box Truck, Container Carrier, Flatbed, Lowbed, Tanker and Tipper; Admin and Operations users can add more under Operations → Truck Types with “New Truck Type.”
Trucks added before this list existed were given a type made from what had been typed for them. If two types mean the same thing (for example “Tipper” and “Tipper truck”), edit those trucks to use one type, then delete or deactivate the other.
A truck type that a truck uses can’t be deleted; deactivate it instead so it no longer appears in the lists.